Privacy Policy

Privacy is important to us. We want you to understand that we may collect, use, share, and keep information about you and the choices available to you.  This online privacy policy describes the type of information we may collect, the purposes for which we use the information, the circumstances in which we may share the information, the steps that we take to safeguard the information and to protect privacy.

As used throughout this Online Privacy Policy, the terms (1) “Brotherhood of Locomotive Engineers and Trainmen”, “Division 104”, “BLET 104”, “We”, “Us” or “our” means the Brotherhood of Locomotive Engineers and Trainmen Division 104. Also used throughout this Online Privacy Policy, the terms (2) “Brotherhood of Locomotive Engineers and Trainmen”, “National Division”, “BLET-ND”, “The national” means the Brotherhood of Locomotive Engineers and Trainmen in Independence, Ohio and its subordinate organizations within the structure of the National Division.

As you review this online privacy policy, please remember information you provide to us in connection with your account can and will be governed by the Brotherhood of Locomotive Engineers and Trainmen Bylaws, any local, state and federal laws of the United States of America.

Who we are

We are the Brotherhood of Locomotive Engineers and Trainmen Division 104. We are located in Spokane, Washington.  Our website address is https://www.blet104.org.

Our superior organization is the Brotherhood of Locomotive Engineers and Trainmen (or National Division) in Independence, Ohio.  The national division sets bylaws that we must follow.

Sources of Information

Website accounts are granted to dues-paying members of the local and those invited by the local for an account.  If you are looking for access you will need to get in contact with a union officer.  Your request will be submitted to our executive committee for review and approval of such account of non-local members.

Our intended audience is members of the Brotherhood of Locomotive Engineers and Trainmen, Division 104 from Spokane, Washington, Wenatchee, Washington, and surrounding areas.

The personal information we collect about you comes from primarily from the information that you provide to use for the sole purposes of requesting access to the website.  Information from your membership application is kept confidential and used only for official purposes as defined by bylaws, rules, regulations, and laws.  Membership applications are not shared with the web team and you must make a separate request for access to the website.

Information that you provide

When you make a request for access to the website, you must provide the web team with your name and email address.  This information will be used to create the very basics of an account.  An automated email will be sent to you to set your own password. A second automated email will be sent to you by our host for email to invite you to subscribe for updates to our website. You may choose not to subscribe to those updates, however, the link in the email will expire and you will need to make another request to our web team to be placed back on to the subscription list.

You can provide the software with more information about your Nickname to better your experience on our website.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When you use a contact form on the site we collect the data shown in the form, and also the visitor’s IP address and browser user agent string to help maintain spam detection.

When submitting through our contact forms or other online tools, you agree that information collected will be retained for an indefinite period of time.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Various other cookies exist from custom software installed on the server.  These cookies have varying lengths, of our choosing.  These cookies may be marked that we have shown you content, such as a pop-up.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Third-parties that we use

We use the following third parties to enhance the experience of our website to our members.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

User passwords are salted and encrypted, website administrators can only reset your password, they cannot tell you what it is.

If you submit a form on our website, we retain that data for an indefinite time. The is so we can recognize and follow-up with our tracking.

What rights you have over your data

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you request that we erase any personal data, then that will purge you from our system and you will not be able to access the website anymore.  For more information, please see a union officer.

Data that will not be removed is data from forms submitted to track unsafe conditions and other forms.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

We may freely share collected data within the organization of the Brotherhood of Locomotive Engineers and Trainmen and its subordinate organizations.

At our discretion, we may also share some collected data with the railroad carriers, government of the United States, or any state government to assist in identifying any safety trends.  The information that we primarily share is from submitted forms.

Website logs are only reviewed by our local executive committee.  A simplified “who logs in” is shared with the local executive committee to ensure that we are meeting our goals and stated mission of the website.

Emails

You agree to receive emails from us using automated methods.  First, the WordPress software will send automated emails for the management of your account (such as password resets).

If you choose to opt-in, you will receive an email each time a union officer makes a post to the website.  To receive these emails you should click on the opt-in link you received within 48 hours.  If you have opted-in and should you choose to opt-out of receiving these emails, you can do so at https://www.blet104.org/resources/manage-my-subscription/ and typing in your email address that receives the notification emails and submit.  This will immediately remove you from the distribution list.